Skip to content
SmartFigure

Salary slip generator

Payslips for your staff, with EPF, loss of pay and net pay worked out, for one month or a whole year, as a PDF. Free, no sign-up; the details stay in your browser.

Employer

Logo

Employee

Show only the last 4 digits, e.g. XXXXXX5678.

Monthly pay structure

Enter the full-month amounts. Days of unpaid leave are taken off month by month below.

Earnings

The first line is basic pay. EPF is worked out on it, plus any line named “Dearness allowance”.

Provident fund (EPF)

₹0 for August 2026: 12% of ₹0.

Other deductions

Professional tax depends on your state; TDS comes from the employee’s estimated yearly tax.

Months

MonthDaysLoss-of-pay daysGrossNet pay
August 202631₹0₹0

Signature and options

No signature

August 2026

Gross earnings
₹0
Deductions
₹0
Net pay
₹0

3 things to fix

  • Add the employer’s name.
  • Add the employee’s name.
  • Add the basic pay (the first earnings line).
  • Add the employee’s UAN: EPF contributions are credited against it.

1 payslip · net pay ₹03 to fix

How to make a salary slip

  1. Add the employer and, if you like, a logo. It is saved for next month.
  2. Add the employee: name, designation, date of joining, PAN and UAN.
  3. Enter the monthly pay structure: basic first, then allowances, then deductions such as professional tax and TDS. Choose how EPF is deducted.
  4. Pick the month, or several, and enter any loss-of-pay days for each.
  5. Check and download: clear anything in the checklist, then save the PDF and share it with the employee.

A worked example

The example in the generator pays ₹42,000 a month: basic ₹22,000 plus allowances. In September 2026, a 30-day month, the employee took 3 days of unpaid leave:

Full monthWith 3 LOP days
Paid days3027
Gross earnings₹42,000₹37,800
EPF (on the ₹15,000 ceiling)₹1,800₹1,800
Professional tax₹208₹208
Net pay₹39,992₹35,792

EPF stays at ₹1,800 here because the basic earned is still above ₹15,000; with the “full Basic + DA” option it would fall with the leave, since it is 12% of what was actually earned.

Basic pay and the 50% rule

Under the labour codes in force since 21 November 2025, “wages” must be at least half of total pay. If basic pay and dearness allowance are less than 50%, the allowances above that line are added back when working out PF and gratuity. The generator warns you when a pay structure falls below the line, because a slip that deducts EPF on too low a figure understates what the employee is owed. See how it affects take-home pay with the salary calculator, and the effect on gratuity with the gratuity calculator.

The usual deductions

  • EPF: 12% of basic and DA, compulsory up to ₹15,000 of wages. Deposited with EPFO against the employee’s UAN every month.
  • Professional tax: set by the state, up to ₹2,500 a year. Not charged in every state.
  • TDS: the employee’s estimated yearly income tax, spread over the months. Work it out with the income tax calculator.
  • ESI: for employees under the ESI scheme; add it as a deduction line if it applies.
  • Advances and loans: the month’s recovery, as its own line so the employee can see it.

Frequently asked questions

What must a salary slip show?

The employer’s name and address, the employee’s name and designation, the month, the days paid, each earning (basic pay, allowances) and each deduction (EPF, professional tax, TDS), the gross pay, the total deductions and the net pay. Adding the employee’s PAN and UAN makes the slip usable for tax filing and PF records.

How is EPF worked out on a payslip?

The employee contributes 12% of basic pay plus dearness allowance. It is compulsory on wages up to ₹15,000 a month, so many employers deduct ₹1,800 at most; others deduct 12% of the full basic. Choose either in the generator. The employer’s own 12% is paid on top and does not appear as a deduction on the slip.

How is salary calculated for loss-of-pay days?

Each earning is paid for the days worked: the full-month amount × paid days ÷ days in that month. So one day of unpaid leave costs more in February, with 28 days, than in a 31-day month. EPF is then worked out on the basic actually earned.

What is professional tax, and how much is it?

A tax some states charge on salaries, deducted by the employer. The amount depends on the state and the salary, up to ₹2,500 a year, the most the Constitution allows. Some states, such as Delhi, charge none. Enter the monthly amount for your state as a deduction.

Can I make payslips for several months at once?

Yes. Choose 3, 6 or 12 months and set the loss-of-pay days for each; every month gets its own page with its own number of days. Use it only for salary you actually paid, as a record for your staff.

Is it free, and where does the data go?

It is free, with no sign-up and no watermark. The slips are built in your browser and never uploaded. The company, employee and pay details are saved on your own device so next month you only change the month.

Sources

Last updated 21 September 2026. This tool helps employers prepare payslips for salary actually paid; it is not tax, legal or payroll advice. See our disclaimer.